---
title: "GCS Policy for Clubs & Coaches Conducting External School Programs"
description: "[https://docs.google.com/document/d/1ZS_8YW6UKVUZX53IDJcDfXpXW8wy45Ea5divMHva3iE/edit?tab=t.0](https://docs.google.com/document/d/1ZS_8YW6UKVUZX53IDJcDfXpXW8wy45Ea5divMHva3iE/edit?tab=t.0) #### **1. Club & Coach led Extra-Curricular Clubs** - **Definition**: A gymnastics club is defined as any arrangement where a club or coach collects fees directly from each child and rents space from a school. Gymnasts are covered for…"
url: "https://eagymnastics.co.uk/docs/gcs-policy-for-clubs-coaches-conducting-external-school-programs/"
updated: "2026-07-21"
category: Company Policies
---

# GCS Policy for Clubs & Coaches Conducting External School Programs

[https://docs.google.com/document/d/1ZS_8YW6UKVUZX53IDJcDfXpXW8wy45Ea5divMHva3iE/edit?tab=t.0](https://docs.google.com/document/d/1ZS_8YW6UKVUZX53IDJcDfXpXW8wy45Ea5divMHva3iE/edit?tab=t.0)

#### **1. Club & Coach led Extra-Curricular Clubs**

- **Definition**: A gymnastics club is defined as any arrangement where a club or coach collects fees directly from each child and rents space from a school. Gymnasts are covered for 2 Free taster sessions then the requirements below must be met.
- **Requirements**:
  - All participating children must be registered in the GCS portal during the period of participation.
  - Coaches must be registered as a free roam coach in the GCS portal during the period of use.
  - Club must be registered with GCS.

#### **2. School-led Extra-Curricular Clubs**

- **Definition**: When a school organises an extracurricular club and hires a coach (or club) to teach, paying them directly for their services.
- **Requirements**:
  - The school should have insurance coverage to protect children in the event of an accident.
  - The coach should hold a “Free roam Coach" membership.
  - This membership provides coverage for the coach in the event of a claim against them.

#### **3. School Lessons**

- **Definition**: When a school hires a coach (or club) to conduct school lessons, paying the coach or club directly
- **Insurance Responsibility**:
  - The school must have insurance coverage to protect children in case of an accident.
  - Clubs must purchase a "Free roam Coach" membership for the coach. This membership provides coverage for the coach or club in the event of a claim against them.