---
title: Membership Freeze Policy
description: "### **Membership Freeze Policy** At EA Gymnastics, we understand that families may occasionally need to pause their child’s gymnastics training — such as during holidays. To support this, we offer a **Membership Freeze Option** under the following terms: #### **1. Eligibility &…"
url: "https://eagymnastics.co.uk/docs/membership-freeze-policy/"
updated: "2026-08-06"
category: Company Policies
---

# Membership Freeze Policy

### **Membership Freeze Policy**

At EA Gymnastics, we understand that families may occasionally need to pause their child’s gymnastics training — such as during holidays. To support this, we offer a **Membership Freeze Option** under the following terms:

#### **1. Eligibility & Duration**

- Members are permitted to **freeze their subscription for one full calendar month per calendar year**.

   
- The freeze period must be for **one complete month** — **individual weeks or split periods are not allowed**.

   

#### **2. Freeze Fee & Subscription Handling**

- A **£15 holding fee** will apply to secure your child’s place in their class during the freeze month.

   
- Once your freeze request is approved and confirmed, **the £15 fee will be charged immediately to your card**.

   
- No other subscription fees will be charged for the freeze month.

   
- Regular monthly payments will **resume automatically the following month**.
   

#### **3. Request Procedure**

- To freeze your membership, you must send your request via email to info@eagymnastics.co.uk

   
- Requests must be submitted **during the calendar month prior to the freeze month**.

  - Example: To freeze for **August**, you must email us any time during **July**.

     
- Requests made **too early** (e.g. in **June for August**) or **too late** (e.g. during **August for August**) will not be accepted.
   

#### **4. Refunds & Missed Requests**

- If a freeze is not requested correctly and on time, the full monthly subscription will remain due.

   
- **No refunds or credits will be provided** for missed attendance if a valid freeze was not arranged in advance.

   
- Retrospective freeze requests **will not be accepted under any circumstances**

#### **5. Leaving Instead of Freezing – Important Information**

- If a parent chooses **not to pay the £15 freeze fee** and instead cancels their child’s place with the intention of rejoining later, please note the following:

  - **A £20 admin fee** will be charged for **any member who leaves and re-joins more than once within a 12-month period**.

     
  - **A space is not guaranteed upon rejoining** — your child’s class may be full and you may be placed on a waiting list.
     

#### **6. Terms of Use**

- This policy allows **one freeze per member, per calendar year**.

   
- The club reserves the right to review or update this policy at any time with appropriate notice.

   

For freeze requests, re-joining inquiries, or any questions about your membership, please contact us via email at info@eagymnastics.co.uk